Five Key Aspects to an Effective Remote Meeting

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The corporate world is constantly changing. One of the newer additions to this environment, particularly during this quarantine culture, is the implementation of the remote meeting. Meetings once occurred with attendants sitting around a big table with a box of donuts in the middle. Now, many are conducted with all attendants sitting in front of a computer in their own unique remote locations. 

This new structure may be a bit of a learning curve. However, it is still very possible to achieve the same productivity in this new setting. It may just require a little bit of intentionality. 

Here are five key aspects to implement in order to achieve an effective remote meeting:

Keep on Schedule

It is easy to get too relaxed with the remote environment, and this might cause the meeting to start late or run over. In remote situations, people tend to begin to schedule meetings back to back because there is no need for travel or relocating. This can lead to a negative spiral of each meeting running into another which inconveniences all involved. Just because all participants are in different locations does not mean that the strict schedule of a meeting can be ignored. It is important to ensure a buffer time is offered in between all meetings so that all participants can be on-time and get released on-time just as you would if you had to reserve a meeting room. 

Plan Your Topics

Because a schedule is essential for online meetings, it is equally important that topics are planned and organized. You never want to simply enter a meeting without a clear, detailed agenda. In most cases, you will want to send the meeting agenda out to participants before the meeting even starts so that they can have a clear idea of what the meeting is about and help it to stay on topic to ensure maximum productivity. 

Record

One beneficial aspect of an online meeting that you might not always have in a traditional meeting space is the ability to record. This is incredibly beneficial, as it allows people to stay fully involved in the meeting by providing them a space to go back and recall the details of what was discussed. 

Use Video

Many choose to opt out of video capabilities when hosting an online meeting for any variety of reasons. While remote conferencing does allow for this option, it is not typically recommended. One of the main benefits of meeting in person is the ability to read responses and body language of the people you are meeting with. When you use a video conferencing software with a camera, you can still do this to an extent. When you choose to only use audio, you will likely miss out on significant non-verbal communication occurring throughout the meeting. 

Follow Up 

As with any meeting, it is important to follow-up afterward via email to detail the main points and decisions as well as provide a space for any questions or concerns that may arise after. This simple email can help everyone to be, and stay, on the same page.

Remote work is a learning experience, however, it is one that culture is learning to navigate well. If you are looking for a remote office space in the northwestern suburbs of Chicago that is convenient for you and conducive to your necessary work environment, contact Teamup Coworking today. 

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