Five Key Aspects to an Effective Remote Meeting

The corporate world is constantly changing. One of the newer additions to this environment, particularly during this quarantine culture, is the implementation of the remote meeting. Meetings once occurred with attendants sitting around a big table with a box of donuts in the middle. Now, many are conducted with all attendants sitting in front of a computer in their own unique remote locations. 

This new structure may be a bit of a learning curve. However, it is still very possible to achieve the same productivity in this new setting. It may just require a little bit of intentionality. 

Here are five key aspects to implement in order to achieve an effective remote meeting:

Keep on Schedule

It is easy to get too relaxed with the remote environment, and this might cause the meeting to start late or run over. In remote situations, people tend to begin to schedule meetings back to back because there is no need for travel or relocating. This can lead to a negative spiral of each meeting running into another which inconveniences all involved. Just because all participants are in different locations does not mean that the strict schedule of a meeting can be ignored. It is important to ensure a buffer time is offered in between all meetings so that all participants can be on-time and get released on-time just as you would if you had to reserve a meeting room. 

Plan Your Topics

Because a schedule is essential for online meetings, it is equally important that topics are planned and organized. You never want to simply enter a meeting without a clear, detailed agenda. In most cases, you will want to send the meeting agenda out to participants before the meeting even starts so that they can have a clear idea of what the meeting is about and help it to stay on topic to ensure maximum productivity. 

Record

One beneficial aspect of an online meeting that you might not always have in a traditional meeting space is the ability to record. This is incredibly beneficial, as it allows people to stay fully involved in the meeting by providing them a space to go back and recall the details of what was discussed. 

Use Video

Many choose to opt out of video capabilities when hosting an online meeting for any variety of reasons. While remote conferencing does allow for this option, it is not typically recommended. One of the main benefits of meeting in person is the ability to read responses and body language of the people you are meeting with. When you use a video conferencing software with a camera, you can still do this to an extent. When you choose to only use audio, you will likely miss out on significant non-verbal communication occurring throughout the meeting. 

Follow Up 

As with any meeting, it is important to follow-up afterward via email to detail the main points and decisions as well as provide a space for any questions or concerns that may arise after. This simple email can help everyone to be, and stay, on the same page.

Remote work is a learning experience, however, it is one that culture is learning to navigate well. If you are looking for a remote office space in the northwestern suburbs of Chicago that is convenient for you and conducive to your necessary work environment, contact Teamup Coworking today. 

Three Main Aspects that Millennials are Looking for in the Workplace

How do you make millennials happy?

This is a question that the pre-millennial generations have been asking for years now as millennials become contributing members of society. This question is rather loaded, and can flow over a variety of topics. 

However many in business want to know how to keep millennial professionals happy in the workplace. 

Many managers have found over the years that old tactics don’t work quite as effectively for this new generation. Most millennials aren’t driven by high salaries and ping-pong tables quite the way that those who came before them were. Instead, many are finding that these young professionals are driven by three other main qualities:

Growth

As important as a paycheck is to anyone in the workforce, research by Forbes has found that most millennials tend to choose a job based on growth potential over one with a higher salary. This is why so many millennials are driven toward start-ups. Many entering the workforce are anxious to get their careers off the ground and add tools to their belt. This tends to be at the forefront of their mind when job searching. The flip side to this is, unlike many of the previous generations, millennials are less likely to continue with a job where they feel they’ve hit a wall in their growth. When a millennial feels that they are no longer able to grow at an adequate speed, they are likely to seek other opportunities where they can.

Purpose

Many millennials look for purpose in whatever they do- a job is no exception. While every entry level job requires training and lower-level work, millennials tend to respond well when they are told how the work they are doing helps the greater purpose of the company. 

Beyond the ways they can contribute to the company, millennials, more than any generation before them, tend to be incredibly conscientious of what their company can do for the world as a whole. When looking for a career, they seek companies that serve the greater good- be that through their overall product mission or with the charitable opportunities that they provide. 

Flexibility

One of the newest demands brought to the game by the media age is flexibility. With the use of video conferencing software, many feel that the traditional need for a nine to five schedule in an office setting is unnecessary. Many even find that their time is better spent when they can choose their own flex hours or working space. 

This has contributed to a significant rise in remote working opportunities. These opportunities offered by companies tend to be in high demand, and even allows the companies to expand their talent search beyond their local area. While many millennials want this flexibility, they don’t necessarily want to work from home every hour of the day. This has led to an increase in use of co-working spaces. 

If you are looking to offer flexibility for your workforce, but want to also provide a convenient space for your employees to work in the northwest chicago suburbs, contact TeamUp Coworking today. Schedule a visit, and see if we have the right space needs for your remote working force. 

How to Improve the Remote Working Environment in Your Company

Making a change in your business as significant as allowing employees to work remotely can often have a difficult transition period. As both managers and employees adjust to this new environment, changes have to be made to keep both productivity and employee morale up. 

If you find that the transition to a remote work environment has proven to be a difficult one for your business, considering implementing these three small improvements.

Meet One on One

One essential aspect that many feel they lose when they switch to remote working from an office environment is the overall communication. When you can’t just pop over to the cubicle to ask a question, the question often does not get asked or answered at all. Scheduling one on one meetings with your employees can help provide space for communication to ensure that no details are lost in the working day. Many find that this system of one on one meetings, even over a video conferencing software, can not only help breach the communication gap formed in a remote working environment, but actually provide better communication than many find in a typical office.

Gather Feedback Regularly

Another barrier many face when working remotely is the inability to understand the state of those around them. When you work face to face with someone, you can clearly see and determine if they are okay with the workload or if they are overwhelmed. This allows a manager to make necessary adjustments to keep the employees productive without burn out. When you take away the face-to-face aspect, managers may not have as clear of a view into how their employees are doing. One way to prevent this burnout is by providing regular surveys to collect employee feedback. This allows the employees to express how they are doing, and the manager to know how to adjust the workload. 

Offer Regular Affirmation

A lot of affirmation happens quickly and mindlessly in an office setting. It is as simple as a “good work,” before moving on in the meeting. When work goes remote, sometimes this affirmation does not follow. When affirmation takes more effort, it can often get dropped altogether, however, this tends to have a negative impact on overall employee satisfaction. One way to help avoid problems in a remote work environment is to make sure to take the time to affirm employees just as you would in an office setting.

If you are looking for a local coworking space where your employee can achieve the productivity offered by an office environment while remaining in the northwest suburbs, then contact TeamUp coworking today. We can offer you a free tour of our facilities so that you can decide which pricing and space option works best for your unique needs. 

Three Benefits of Keeping City Work in the Suburbs While COVID-19 is Still a Concern.

Is it time for employees to return to the office? This is the question that many businesses in the Chicagoland area are asking right now. For companies located in the city, the answer may still be “no,” especially for those whose employees commute from the suburbs.  

As COVID-19 numbers remain higher in the city than in the suburbs, many are finding significant benefits to keeping city work in the suburbs for the time being.

1. Public Transit

One of the biggest concerns of those looking to commute to the city for work is the fear of public transit. For many, the train is the most efficient method of getting downtown to work, as it allows them to avoid rush hour traffic and extravagant parking fees. However, despite the convenience of this mode of transportation, many have health concerns with riding on a train and sitting in close proximity with others. Even with the health measures put in place, many fear that daily train rides to and from the city will increase their chances of exposure. If you allow those who live in the suburbs to continue working in the suburbs for the time being, you can help to decrease the chances of spread through public transit.

2. Space and Population

Another contributing factor to the increase of the illness in the city is due to space and population. In the city, there are more people in close proximity than you tend to see in the suburbs. By allowing employees to remain in the suburbs, you can not only protect those who live in the suburbs, but also those who live in the city, as there are less people flooding into the smaller space. Instead, those who live in the suburbs will remain in the suburbs where volume is overall easier to spread out. 

3. Less Interaction

There is a lot of interaction that takes place in the traditional office setting. Modern technologies have allowed a lot of companies to offer through video meetings and conferences. If workers return to crowded city offices too soon, and these video conferences begin to take place in person again, the risk of spread will see an increase through these interactions. When employees remain in their respective suburbs, the chances of spread through work interaction remains lower for the time being.

Keeping work in the suburbs does not necessarily imply working from home.  If you are looking to work closer to your home, but you are also seeking an office setting for max  productivity, a co-working space may be the best option for you. Contact TeamUp Coworking today to schedule a time to tour our office spaces. 

How Co-Working Spaces Can Help Decrease Your Company’s Carbon Footprint

Over the past few months, as the world went into quarantine to avoid the spread of COVID-19, people began to notice a change in the environment. Without daily commutes and weekends loaded with people out on the town, carbon emissions saw a rapid decline.

Now as the world slowly begins to return to normal, many are wondering how to maintain some sense of a more sustainable way of living, particularly, in the workplace. While many companies are returning to the office, some are not, and likely never will. Many companies have discovered the possibilities and benefits of remote work, and are encouraging their employees to find a local co-working space to operate out of due to the many environmental benefits that this type of working environment can initiate. 

Less Travel

Many residents of Wheaton and other northwest Chicago suburbs spend a significant amount of their day commuting to and from downtown Chicago offices. Some travel via train, and some brave the stop and go traffic. No matter their choice of transportation, they are still traveling more than just down the road. Commuting and transportation, even by train, is a significant cause of carbon emissions.  If people who live in Wheaton work in Wheaton for even a portion of their week, they will decrease the amount of carbon that they emit, personally, over the course of the year. As more and more companies encourage workers to operate closer to their own homes, you can expect a positive and compounding effect on the environment as a whole.

Less Utilities

While encouraging employees to work closer to their home impacts the employee’s personal carbon footprint, it can also impact the company’s overall footprint. With less physical bodies in the office, less utilities will be utilized. This will both save the company money, and decrease the overall waste emitted from the office space. This type of operation can also allow the company the flexibility to downsize to a smaller office space, which would also contribute to a significant decrease in necessary utility costs. 

Shared Spaces

Most companies have open offices and desks throughout the day as employees take lunches, meetings, or flex working hours. When areas of the office are not utilized, that becomes wasted space and wasted utilities. A co-working space allows for more people to work throughout the day while utilizing less space and waste by providing open seating for employees to come and go on their own time. This not only decreases your company’s carbon footprint, but an overall carbon footprint. 

If you are interested in downsizing your company office space, or paying for office space for remote workers, contact TeamUp Coworking today to tour the space and find the plan that works best for your unique needs.